Vacancy announcement Project Coordinator
LIVESTOCK COMMERCIALIZATION PROJECT (LCP)
The Government of Mongolia has received a loan from the World Bank toward the cost of the Livestock Commercialization Project (LCP). The project development objective is to improve livestock health, productivity, and commercialization of targeted value chains in project locations and to provide immediate and effective response in the event of an eligible crisis or emergency. The project is structured as an IPF financed by an IDA credit in the amount of US$30 million over five years.
The project is now seeking to recruit qualified individual for the following position:
Purpose of the addignement: Under the supervision of the State Secretary of MoFALI, the Project Coordinator (PC) will oversee and monitor the implementation of the project activities to improve the efficiency of project interventions. The Project Coordinator will be technically and administratively responsible for the implementation of the project in full conformity with policies, guidelines and rules regulations of the WB and the GoM.
Specific tasks will include the following
- Be committed to ensure quality and timely implementation of all recommendations and instructions, given by the Project Steering Committee, composed of representatives of the MoFALI, GAVS, the Ministry of Finance (MoF) and the WB;
- Conclude contracts with all staff of Project Implementation Unit (PIU); determine and allocate their duties and responsibilities; instruct, manage and evaluate their performance;
- Open and manage project accounts and ensure proper utilization of the project funds and appropriate accounting;
- Develop and regularly update a detailed project implementation plan for the project with detailed budget in consultation with the EA and WB;
- Coordinate appraisal of the technical and design soundness of proposed initiatives under the project, and develop criteria to assess the technical feasibility of these proposals;
- Establish and maintain cooperative and collaborative relations with other projects in the field;
- Liaise with relevant Ministries and other government departments as applicable to the project;
- Ensure the achievement and documentation of disbursement linked indicators, and provide technical assistance for the achievement of project results at national, aimag, community and household levels;
- Ensure the establishment of project management systems that support compliance with legal obligations, recording /filing and reporting responsibilities, and effective delivery of project deliverables. The systems should facilitate program review, mid-term reviews and project end-line evaluation;
- Coordinate the preparation of the Annual Work Plans, budgets and procurement plans for all the components of the project;
- Undertake monitoring activities, in particular prepare progress and financial reports and other project-related documents as detailed in the project implementation manual, in close consultation with the Government and World Bank team;
- Monitor and identify potential gaps and/or obstacles that may compromise the success of project implementation, troubleshoot and present appropriate strategies to overcome barriers and improve overall project effectiveness and outcomes;
- Facilitate the update, reorganization and reprogramming of project activities as and when need a rise, for example to ensure achievement of a Disbursement Linked Indicator;
- Coordinate the preparation of key documents, terms of references (TORs) for consultants and technical assistance needs, and timely preparation of reports;
- Support the financial management and procurement functions of the project, including the preparation of requests for disbursements; help the reconciliation of bank accounts and financial resources of the project, as well as managing and accounting records of project funds;
- Facilitate procurement processes, in compliance with Government and World Bank guidelines, to ensure project execution, in particular provide technical inputs to terms of reference and during the procurement process. Lead key activities to ensure design and policies introduced under the project are best practice;
- Provide supervision to activities and consultancies in all components of the project, and in particular supervise and guide the work of the members of the PIU;
- Develop and maintain a detailed project schedule which includes timelines, administrative tasks, responsible persons and all sites involved in the project;
- Be responsible for flow of information and general coordination with the World Bank, MoFALI, GAVS and MoF to support successful implementation of the different project components;
- Organize and participate in all meetings relating to the project and record points of actions as agreed in various meetings. Ensure that all project records and documentation are appropriately maintained;
- Liaise with the World Bank Task Team leader and World Bank staff and facilitate Requests for No Objection and all documents that require prior Bank approval;
- Host and facilitate Bank supervision missions and working with the Bank to optimize the project results and impact;
- Perform any other duties as assigned by the Project Director.
- Graduate degree in business, social sciences, or relevant field and at least five years of work experience in project management, business and rural development is a prerequisite or Undergraduate Degree with minimum of ten years of professional experience in relevant fields.
- At least 5 years of experience working with/for donor projects is mandatory;
- Technical and operational background in agriculture, value-chain development, rural development is an added advantage;
- Experience working in the agriculture, SME and rural development sector, in particular, systems strengthening, is highly desirable;
- Demonstrated ability to systematically package and document processes, achievements and lessons learned;
- Outstanding verbal, interpersonal, and written communication skills;
- Strong time management and organizational skills;
- Demonstrated ability to work well independently and in a team;
- Demonstrated ability to successfully manage multiple competing priorities;
- Ability and willingness to travel up to 75% time in rural communities;
- Ability to read, write and speak fluent English is mandatory;
- Demonstrate problem solving, leadership, conflict management, and team building skills in order to ensure a productive work environment and achievement of goals.
Interested candidates are invited to submit a Cover Letter, CV (Curriculum Vitae), copy of diplomas along with two reference letters in a sealed envelope indicating the position applied for, no later than 11AM on 30 September, 2022 to LCP Project Implementation Unit, at the following address: Room 602, 6th Floor, Park Place Office, 1st Khoroo, Sukhbaatar District, Ulaanbaatar, Mongolia. Contact information: phone: 7010-4041, email: firstname.lastname@example.org. Only short-listed candidates will be contacted.